NewClearMind Care — the patient app — is live on the App Store →
ClearMindEHRPSYCHIATRY OS

The platform, in depth

An operating system,
not another portal.

When the visit ends, ClearMind runs the cascade: the note signs, the claim files, the follow-up books, the summary reaches the patient. Four workflows below — each one live, none of them optional extras.

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01 Under the hood

The platform, in depth

ClearMind is an AI-native, psychiatry-native EHR. Here's what runs under the hood.

Zero-click notes

  • Live transcription drafts the note while you focus on the patient.
  • Audio is never recorded — only an encrypted text transcript, retained on your schedule.
  • The visit ends and the note is signed — zero clicks after “End visit”.
signed
{
  "encounter": "enc_88213",
  "visit": "follow-up",
  "note": {
    "format": "SOAP",
    "objective": { "phq9": 6, "gad7": 4, "trend": "response" },
    "assessment": ["F33.1 · MDD, recurrent, moderate"],
    "plan": "continue current regimen · f/u 2 weeks"
  },
  "signature": {
    "signed_at": "16:32:04",
    "method": "auto_finalize",
    "clicks_required": 0
  }
}

Autonomous billing

  • The claim is built and filed to the clearinghouse the minute the visit ends.
  • Autonomous billing is announced elsewhere for late 2026 — here, the claim files itself today.
  • Eligibility and billing run as shared service infrastructure; your patient data stays yours.
filed
✓ Built ✓ Filed Paid 
{
  "claim_id": "clm_58207",
  "format": "837P",
  "encounter": "enc_88213",
  "lines": [
    { "cpt": "99214", "mod": ["95"] },
    { "cpt": "90833" }
  ],
  "dx": ["F33.1"],
  "clearinghouse": "accepted",
  "filed_at": "16:33:11",
  "touched_by_human": false
}

Scheduling that runs itself

  • The follow-up books itself — two weeks out, before you reach the door.
  • Visits booked, confirmed, and joined by video from the couch.
  • A voice-AI front office with SMS and fax — operations that run themselves.
booked
POST /api/scheduling/book
{
  "patient": "pt_4410",
  "cadence": "P14D",
  "slot": {
    "start": "2026-08-07T14:00:00-07:00",
    "modality": "telehealth"
  },
  "confirmations": ["sms", "patient_app"],
  "status": "booked"
}

Care that follows the patient home

  • Daily mood, anxiety & sleep check-ins — a calm one-minute ritual.
  • PHQ-9 / GAD-7 trends patients can actually see improving.
  • Refill requests that land as tasks in the chart, not phone tag.
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Every check-in, score, and refill request writes straight into the ClearMind chart — no third-party portal, no sync.

02 The OS at work

See it end to end.

The note signs, the claim files, the follow-up books, the summary reaches the patient — one continuous system, on film.

visit — follow-up · in progresslive
The note, writing itself

Reports steady improvement in mood and energy over the interval.

Sleep consolidated; morning routine intact. No side effects reported.

Continues current regimen with good adherence and insight.

Plan: continue; follow-up in two weeks; scales at next visit.

✓ drafted & ready to sign
Ambient scribe
PHQ-9, easing
✓ Note signed ✓ Claim filed ✓ Follow-up booked ✓ Summary sent

03 The specialty, in full

Everything around the visit, built in

The cascade is the headline. These are the systems underneath it — psychiatry-native, not bolted on.

AI ambient scribe

Live transcription drafts the note while you focus on the patient — audio is never recorded, only an encrypted text transcript.

Measurement-based care

20+ validated instruments (PHQ-9, GAD-7, C-SSRS, AIMS, AUDIT…) scored automatically, with longitudinal trajectories and response/remission tracking.

EPCS e-prescribing

Full e-prescribing including controlled substances, with per-prescriber readiness and DoseSpot integration.

Labs & TDM

Therapeutic drug monitoring for lithium, valproate, and clozapine — labs and serum levels structured as LOINC from the first draw.

TMS · esketamine · REMS

TMS dosimetry and esketamine + REMS workflows — the modalities that define the specialty, built in, not bolted on.

Voice-AI front office

A voice-AI front office with SMS and fax — operations that run themselves.

Claims & ERA reconciliation

The claim is built and filed the minute the visit ends; the 835 posts back and reconciles against every line.

Append-only audit chain

Every read and write lands on an append-only audit chain, with database-enforced per-practice isolation (row-level security).

See ClearMind on your
own workflows.

A 30-minute walkthrough with our team — no commitment.

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